Privacy Policy – Yannick Schepers

Last updated: 2025

This privacy policy explains how I, Yannick Schepers, process personal data when you visit my website or use my contact form. I take your privacy seriously and process all data in accordance with the General Data Protection Regulation (GDPR).

1. Data Controller

Yannick Schepers
Eikestraat 5, 3150 Haacht
Company number: 0764533808
Phone: 0472 63 69 02
Email: info@yannickschepers.be
IBAN (billing): BE76 7340 5113 7395

I am responsible for the processing of personal data as described in this policy.

2. Personal Data I Process

a. Data you provide via the contact form

• Name
• Email address
• Your message or inquiry

These details are necessary to respond to your question or to get in touch with you.

b. Automatically collected data

When you visit my website, the following data may be collected through cookies and similar technologies:

• Anonymised IP address
• Browser, device, and operating system
• Date, time, and duration of visit
• Pages viewed

This occurs through functional cookies and through Google Analytics (with IP anonymisation).

c. No special categories of data

I do not process sensitive personal data such as health information, religion, or political opinions.

3. Purposes of Data Processing

I process personal data only for the following purposes:

• Communication: responding to your message or inquiry.
• Service delivery: handling assignments, collaborations, or billing.
• Legal obligations: accounting and tax requirements.
• Analytics: improving my website through Google Analytics, without identifying you personally.
• Website security: monitoring errors and potential misuse.

4. Legal Grounds for Processing

I process personal data based on one or more of the following legal grounds:

• Consent (when using the contact form)
• Contractual necessity (for collaborations or services)
• Legal obligation (for billing and accounting)
• Legitimate interest (website security and analytics)

5. Retention Periods

I do not keep personal data longer than necessary:

• Contact form submissions and emails: up to 12 months
• Billing data: legal retention period of 7 years
• Google Analytics data: anonymised, stored according to default settings
• Server logs (One.com): up to 30 days, unless required for security analysis

6. Sharing of Personal Data

I do not share personal data with third parties unless necessary:

a. Service providers

• One.com: website hosting and security
• Google Analytics: anonymised statistics

These parties process data on my behalf, in compliance with the GDPR.

b. Legal and administrative authorities

Only when legally required, for example during fiscal audits. I never sell personal data or share it with advertisers or commercial partners.

7. Transfers Outside the EU

Google Analytics may process data outside the EU. This occurs only under the standard contractual clauses and protection mechanisms required by the GDPR.

8. Data Security

I take appropriate measures to protect your personal data:

• SSL-secured website
• Secure hosting via One.com
• Restricted access to personal data
• Secure storage of billing information
• No unnecessary or sensitive data processing

9. Your GDPR Rights

You have the right to:

• request access to your data
• request correction of incorrect data
• request deletion of your data
• request restriction of processing
• object to processing
• withdraw consent
• request data portability

You can exercise these rights by contacting:
info@yannickschepers.be

I will respond to your request within the legal timeframe of 30 days.

10. Minors

This website is not intended for children under the age of 16. I do not process data of minors without parental consent.

11. Changes to This Policy

This privacy policy may be updated when necessary. The date of the most recent version is stated at the top of this page.